Selling custom t-shirts for a school, team, fundraiser, or small business? A clear order form keeps everything organized. It records who wants what, in which size and color, and how they are paying, so you can place your print order with confidence and avoid mix-ups when the shirts arrive.
Below you will find 7 free t-shirt order form templates. Print them for in-person sales, or use them as a guide to build your own online form.
What Is a T-Shirt Order Form?
A t-shirt order form is a document customers fill out to request one or more shirts. It captures the customer’s contact information, the shirt style, size, color, and quantity, and the payment details. Sellers use it to total the order, collect payment, and plan production or delivery.
These forms are used by schools and sports teams, charity events, clubs, family reunions, screen printers, and online stores. They can be handed out on paper, posted online, or sent by email.
Why Use a T-Shirt Order Form Template?
- Saves setup time. A template already has the fields you need.
- Reduces errors. Clear size and color options prevent guessing and wrong orders.
- Makes totals easy. Price and quantity columns help you calculate the amount due.
- Helps with planning. Collected orders show exactly how many of each size to print.
- Works everywhere. Use it at a school table, a booth, or through a website.
What to Include on a T-Shirt Order Form
- Seller or organization name, logo, and contact details
- Customer name, phone number, email, and delivery address
- Shirt style, such as short sleeve, long sleeve, or hoodie
- Color choices and a picture of the design, if possible
- Size options from youth through adult XXL
- Quantity and price per shirt, plus the total
- Payment method and due date
- Order deadline and pickup or delivery information
- Refund or exchange policy
Free T-Shirt Order Form Templates
Choose a template below and use the download button where a link is available.
T-Shirt Order Form 1
T-Shirt Order Form 2
T-Shirt Order Form 3
T-Shirt Order Form 4
T-Shirt Order Form 5
T-Shirt Order Form 6
T-Shirt Order Form 7 (PDF)
Types of T-Shirt Order Forms
- School or team order form: Lists player or student names, numbers, and sizes.
- Fundraiser form: Includes donation amounts and pickup instructions.
- Event order form: Used for races, reunions, and conferences with a set deadline.
- Custom print order form: Lets customers upload artwork and choose print locations.
- Online order form: A web version that captures payment and shipping details.
How to Use a T-Shirt Order Form
- Choose a template that fits your event or business.
- Add your logo, shirt design image, and contact details.
- List the shirt styles, colors, sizes, and prices.
- Set an order deadline and payment method.
- Print copies or share a digital version with customers.
- Collect completed forms and payments.
- Total the sizes and colors before placing your print order.
Tips for a Better Order Form
- Show a size chart so customers can choose accurately.
- Include a picture of the design and available colors.
- Make the total price easy to calculate.
- Ask for a phone number in case you need to confirm details.
- Keep the form to a single page.
- Give each customer a copy or receipt for their records.
Frequently Asked Questions (FAQs)
What is a t-shirt order form?
It is a form customers use to request t-shirts, listing size, color, and quantity along with contact and payment details.
What sizes should I offer?
Most sellers offer youth and adult sizes from small to XL, and often 2XL or 3XL. Include a size chart to help customers choose.
How do I calculate the total?
Multiply the price per shirt by the quantity for each size, then add any shipping or extra fees. Add a totals row on your form to simplify it.
Can I use these forms for a fundraiser?
Yes. Add a line for donations or the amount that goes to your cause, and set a clear deadline.
Should I collect payment upfront?
Many sellers collect payment when the order is placed. This ensures you can cover the printing costs.
Can I make an online t-shirt order form?
Yes. Use these templates as a guide and recreate the fields in an online form builder or on your website.
Are these templates free?
Yes, all templates on this page are free to view and use.
Final Thoughts
A tidy t-shirt order form keeps your project on schedule and your customers happy. Choose one of the seven templates above, adapt it with your own logo and options, and start collecting orders. The clearer the form, the fewer the mistakes when the shirts arrive.
